SOP for Selecting Authors for smilecareguide.com

Document Information

  • Version: 1.0
  • Date: 2nd February 2024
  • Prepared by: Dr. Nouman Waheed

Table of Contents

  1. Introduction
  2. Purpose
  3. Scope
  4. Criteria for Author Selection
  5. Author Selection Process
  6. Roles and Responsibilities
  7. Documentation and Record Keeping
  8. Review and Update of SOP

1. Introduction

This document outlines the standard operating procedures for selecting qualified healthcare experts as authors for SmileCareGuide.com, a website dedicated to providing trusted and comprehensive information on dental care, endodontics, general medicine, and related health topics.

2. Purpose

The purpose of this SOP is to ensure a systematic, transparent, and objective process for selecting expert authors who can contribute high-quality content to SmileCareGuide.com, thereby ensuring the reliability and credibility of the information provided to our audience.

3. Scope

This SOP applies to the editorial team and any other staff members involved in the author selection and content creation process at SmileCareGuide.com.

4. Criteria for Author Selection

Authors must meet the following criteria to be considered for contributing to SmileCareGuide.com:

  • Professional Qualifications: Possession of a relevant degree (e.g., DDS, DMD, MD) from an accredited institution.
  • Licensure: Current licensure to practice in their specialty area, if applicable.
  • Experience: A minimum of [X years] of clinical or research experience in their field.
  • Publication Record: A track record of publishing professional or academic articles in reputable journals or platforms.
  • Ethical Standing: A clear record with no history of professional misconduct or ethical violations.

5. Author Selection Process

  1. Call for Contributors: Publish a call for contributors on professional platforms, social media, and relevant professional associations.
  2. Application: Interested candidates submit an application including their CV, a brief statement of interest, and two professional references.
  3. Initial Screening: The editorial team conducts an initial screening based on the criteria outlined in section 4.
  4. Interview: Shortlisted candidates are interviewed by a panel consisting of members of the editorial team and subject matter experts.
  5. Reference Check: Conduct reference checks to verify qualifications, experience, and ethical standing.
  6. Final Selection: The panel makes a final selection based on the criteria and the interview process.
  7. Orientation: Selected authors undergo an orientation session to familiarize them with the website’s guidelines, expectations, and publishing process.

6. Roles and Responsibilities

  • Editorial Team: Oversee the entire selection process, from the call for contributors to the final selection and orientation.
  • Subject Matter Experts: Assist in evaluating the technical and professional qualifications of the candidates.
  • HR/Professional Conduct Committee: Conduct reference and background checks to ensure ethical standing.

7. Documentation and Record Keeping

Maintain comprehensive records of the selection process, including applications, interview notes, decision-making criteria, and communication with candidates, in compliance with privacy laws and regulations.

8. Review and Update of SOP

This SOP should be reviewed annually and updated as necessary to reflect changes in industry standards, website needs, and feedback from the selection process.